Building Committee

 

Minutes

Tuesday July 31, 2007, 5pm Meeting #9 in Parish House

Conference Room

 

 

 

Present: Building Committee members Fr. Bajorek, John Bowie, Tom Felton and Ken Margolis along with invited guests, Rosemary Endres, and Mike Keller.

 

v   Fr. Bajorek opened the meeting with a prayer.

v   Minutes from the July 10th meeting were previously approved by email consensus.

 

9A. We discussed the gym renovation and confirmed the following:

 

á      The project is on schedule and at budget.

á      John B will follow up on pending items due from Miller to complete their contract.

á      John B. will obtain from Miller the recommended use and maintenance guidelines and work with John Spinelli to complete a user/maintenance guideline document.

á      The re-opening and Blessing date was discussed and the expedited target date of August 12th may not allow enough time to ensure the gym is completed to a safe environment, so a re-open announcement will be determined at a later date.

á      New folding chair sample was approved for ordering of two support racks that will hold 84 chairs each.

á      The new kitchen folding access partition door was approved for ordering.

á      The optional floor covering system will not be ordered at this time and future consideration will be given to its purchase and/or a rental if deemed necessary.

á      A new floor cleaning machine was discussed, no decision at this time.

á      A walk through of the gym was conducted by those in attendance.

 

9B. Tom presented an extensive time line and required action items document which was the focus for the remaining part of the meeting and the following key points were agreed upon.

 

9C. The project has been broken down into four major categories including, A-Front entrance and traffic flow improvements, B-Church ceiling and interior, C-Church elevator and D-Overall Campus and school improvements; all of which have individual item requirements and an estimate of time for design development, product research, parish presentation feedback, construction documents and final completion.

 

9D. Projects B and C will be the initial priority focus and Tom was given approval to proceed with outside consultants as required.

 

9E. Tom will lead the effort of expediting the work necessary while utilizing Building Committee members as needed and keep the entire committee informed of progress between meetings.

 

9F. John B. will discuss the proposed pre-bid with general contractors and separate bids from sub contractors; (SJC proposed bid process) with Fr. Vogan and seek his approval.

 

9G. John B will obtain a GC and SC list from Jack and Ernie.

 

9H. We discussed the idea of acknowledging SCJ parishioners who have provided work and material for the gym renovations, as well as asking to hear from other parishioners (contractors) that may have interest to learn more about the project in an effort to seek their interest of involvement.

 

9I. We agreed to do the necessary due diligence to determine the use of a project manager versus the use of a general contractor.

 

9J. We agreed to do the necessary due diligence to determine whether or not the church can remain open for weekend Mass during the renovations versus the complete shut down.

 

9K. We discussed the importance of continued communication to our fellow parishioners, bulletin, pulpit, web site and the possibility of a town meeting to present the plans once developed.

 

v   Next Steps:

 

á      BCMÕs to complete action items as stated above and as pending from previous meetings.

á      The Gym project management team will meet separately as required and coordinated by John Bowie through completion.

á      Tom will coordinate individual meetings/phone conferences with BCMÕs as required to expedite the timeline action items.

á      The Building Committee members will meet on Tuesday August 21st   at 5pm in the Parish House

á      ÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..Submitted by KM