Building Committee

 

Minutes

Tuesday July 10, 2007, 5pm Meeting #8 in Parish House

Conference Room

 

 

 

Present: Building Committee members Fr. Bajorek, Jane Banik, John Bowie, Tom Felton, Jack Quindlen and Ken Margolis along with invited guests, Rosemary Endres, John Brennan, Peter OÕKane and Mike Keller.

 

v   Fr. Bajorek opened the meeting with a prayer.

v   Minutes from the June 12th meeting were approved.

 

8A. The meeting was focused entirely on the new gym floor and cosmetic   update and began with an itemized costs analysis and comparison to the budget established on June 12th and corresponding memo sent to committee members on June 12th. It was agreed that the gym project as of this date is within the established budget and the project is on schedule.

 

8B. Miller flooring has advised SJC that they under estimated the materials resulting in an approximate 5K difference and although at this point did not ask SJC for a change order, did express their concerns and asked us to consider a change order reflecting the up charge. We agreed to advise Miller that we will discuss the miss quote after the project is completed, when we (St. John's) and Miller knows exactly where we are with each others budget.

 

8C. John Bowie will address the issue of suitable exterior door transitions with Miller.

 

8D.  Peter OÕKane and John Brennan headed up the effort to establish acceptable game lines and colors and after their discussions with other gym users, had Miller prepare a suggested drawing which was reviewed and modified at todayÕs meeting. John Br will request a revised drawing illustrating the changes and showing all key dimensions for SJC sign off.

 

8E. Rosemary and John Brennan will decide on a suitable vender for the new padded chairs and chair caddies (support racks), request samples of different colors and order an adequate amount for our current usage, two racks were suggested.

 

8F. Tom will prepare itemized lists of the necessary work to renovate the gym and school bathrooms to obtain cost estimates. It was agreed that the gym bathrooms will be sanitized and dressed up as part of this yearÕs gym project and further renovations of all bathrooms will be considered as the capital campaign project moves forward.

 

8G. Required action items to be completed before the renovated gym is re-opened were discussed and include items 6 J, 6 K, and 7 E from the June 5th and June 12th meeting minutes.

á      6J. Preparation of facility user agreement and responsible party.

á      6K. Preparation of a maintenance procedures document and responsible party.

á      7E. New keys made and distributed as necessary when the renovated gym is re-opened and the user agreements are in place along with a method to keep accurate track of key distribution.

 

v   Next Steps:

 

á      BCMÕs to complete action items as stated above and as pending from previous meetings.

á      The Gym project management team will meet separately as required and coordinated by John Bowie.

á      KM will send out a summary of all pending BC action items to prepare members for the next meeting.

á      KM will advise BCMÕs when the Blessed Sacrament Altar and Tabernacle mock up is ready for the placement study in the church.

á      The Building Committee members will meet on Tuesday July 31st  at 5pm in the Parish House

á      ÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..Submitted by KM