Building Committee

 

Minutes

Tuesday June 12, 2007, 5pm Meeting #7 in Parish House

Conference Room

 

 

 

Present: Building Committee members Fr. Bajorek, John Bowie, Ernie Menold, Tom Felton and Ken Margolis along with invited guests, Rosemary Endres, John Brennan, Mike Keller and Bill Yost.

 

v   Fr. Bajorek opened the meeting with a prayer.

v   Minutes from the June 5th meeting were previously approved by email consensus and posted on SJC web site.

 

7A. The meeting was focused entirely on the new gym floor and cosmetic   update and began with a brief summary of the three options including; 1, all wood, 2, wood for the sport surface and Terra Nova for non sport surfaces and 3, wood sport surface with another synthetic such as tile for non sport surfaces.

 

7B. It was agreed that wood will be used for the sport surface, Terra Nova used in front of the kitchen area and bathroom hallway, a walk off carpeting used at main and rear entrance vestibuleÕs and carpeting used in the music room and small office with emphasis placed on all transitional areas to ensure safety and easy access to all adjoining areas.

 

7C. John Br. will arrange a meeting with Bill Miller, Tom and John Bo. to finalize proposal costs and specifications for preparation of AIA contract and order placement.

 

7D. Tom and John Bo will complete the AIA contract per finalized floor specifications and item 6E of June 5th meeting minutes for Fr. BajorekÕs signature on Friday June 15th.

 

7E. Mike Keller will stay focused on plans for the cosmetic update that will include:

á      *Two tone painting (low or no VOC type paint) of the walls, removal and refinishing of wood doors, repair and paint of radiator covers and replacement of missing window blinds at an estimated cost of 10k of which will be absorbed through our maintenance budget and not capital campaign dollars.

á      *Jane Banik will provide a color scheme after receipt of Terra Nova colors available from supplier inventory (John Br. will get this info to Jane).

á      Installation of three new approved spec exterior doors.

á      Sliding or pull down door to replace existing patrician door at the kitchen access area with focus to maintain a clear and open access to kitchen counter (no center divider).

á      Address storage access below stage as required.

á      Check, repair and or replace any chairs and tables that could cause floor damage. All contact with floor to be rubber protectors.

á       Other minor items as deemed appropriate while maintaining our budget.

á      New keys made and distributed as necessary when the renovated gym is re-opened and user agreements in place.

7F. Ernie will arrange for asbestos tile removal and required penetration abatement proposal as recommended by ACER Associates.

 

7G. John Bo. will maintain overall project responsibility for planning and completing the project within time frame and budget and assisted by other BCMÕs as required.

 

7H. Jane and KM will prepare an announcement to the parish and send it to BCMÕs for input and once approved will be placed in the weekly bulletin as an insert.

This will happen after receipt of Peter OÕKaneÕs confirmation letter of his circulation to other high use users of the gym, seeking their input and endorsement, referencing the list of all groups and individuals he contacted.

 

7I. Fr. Jim will prepare a general announcement that the gym will be closed for renovations starting on June 18th (or sooner) until further notice and alert those users with planned activities in August to seek another back up location due to the uncertainty of when the gym will re-open.

 

7J. Due to the tremendous amount of work and expense, It was agreed that the kitchen renovation needs to be addressed at a later date.

 

v  The required action items for post order placement that include items 6H, I, J, K, and M from June 5th minutes will be addressed as required by the time line and as deemed necessary by the project management team.

 

 

 

v   Next Steps:

 

á      BCMÕs to complete action items as stated above and as pending from previous meetings.

á      The project management team will meet separately as required and coordinated by John Bo.

á      The Building Committee members will meet on Tuesday July 10th, at 5pm in the Parish House

á      ÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..Submitted by KM