Building Committee

Minutes

Tuesday June 5, 2007, 5pm Meeting #6 in Parish House

Conference Room

Present: Building Committee members Fr. Bajorek, Jane Banik, John Bowie, Ernie Menold, Jack Quindlen, Tom Felton and Ken Margolis along with invited guests, Rosemary Endres, John Brennan and Bill Yost.

v Fr. Bajorek opened the meeting with a prayer.

v Minutes from the May 15th and May 29^th meetings were previously approved by email consensus and posted on SJC web site.

6A. The meeting was focused entirely on the new gym floor and cosmetic update and began with a brief summary of committee members email correspondence of various floor reference checks, materials study and the site visits made on May 31^st and June 1^st to inspect the three types of floors that were considered.

Miller Flooring Company coordinated the site visits to inspect vulcanized rubber, polyurethane and wood floor systems.

6B. After careful review of the three proposals received from Miller, Weyer and Chambers & Sons Flooring Companies, along with the site visits, immense research efforts and reference checks, the BCM’s came to consensus that the best suited floor for our application is wood with perhaps a synthetic material applied on non sport surface areas.

Miller Flooring Company is the vender of choice.

v We agreed that the required action items necessary to proceed with order placement so the new floor can be installed by August 1, 2007 include:

6C. Based upon the most recent report from ACER Associates dated February 27, 2007 pertaining to asbestos as it relates to the gym floor tile, it was agreed that testing of the tile is necessary and Ernie will coordinate this effort.

6D. John Brennan will coordinate the visit of Miller Flooring Company’s installation expert to St. John’s with regards to all floor transition areas.

The intent is to finalize what non sport floor surface areas, if any, will have something other than a wood surface applied. The key concerns are to ensure safety, playability, clean ability and esthetics while focusing on Millers initial proposal for all areas to be wood, including, sport surface, vestibule, side office, music room, front of kitchen and hall (5750 sq ft).

Tom, Jack, and John Bo will be notified of the meeting day and time and attend if possible.

6E. Tom will finalize as far as possible the AIA contract draft covering this purchase, with emphasize on key items as floor installation specifications, procedures, “VOC compliment coatings”, moisture indicator system, SJC responsibilities, extended warranty, payment terms, timing and package the project per Fr. Vogan’s advice on 50K limit. One AIA contract will be prepared and supplement orders as necessary referencing all terms and conditions as per main contract and as instructed in the memo to BCM’s dated June 6^th from John Bo.

6F. Tom will revise as necessary the area drawing and communication documents to be sent to Peter O’Kane for his confirmation and his circulation to other high use users of the gym, seeking their input, such as game lines, colors, logo, team name and endorsement before public announcement. We need written confirmation and the list of all groups and individuals contacted.

6G. Most of the required cosmetic work needs to be completed before the floor installation, including several items on the “things to do list” prepared by Bill Yost.

John Br and Bill have arranged for three painting contractors to visit SJC and provide price proposals.

6H. Jack will speak with township officials regarding whether or not a building permit is required. John Br. will obtain the required insurance certificates from Miller Flooring Company.

v Required action items for post order placement include:

6I. Plan and prepare for cosmetic work, painting, (other area floor coverings if required), project management, timing, ECT.

6J. Preparation of facility user agreement and responsible party.

6K. Preparation of maintenance procedures and responsible party.

6L. Decision on kitchen floor material purchase and timing.

6M. Decision regarding other items that are required such as special cleaning equipment, roll up mechanical floor protector, valley ball net/support, maintenance agreement, ECT.

6N. KM will send to Jane, information and email reference regarding the BCM’s reasoning selection process and Jane will prepare a draft of a special bulletin insert that announces and summarizes how consensus was reached.

v Announcements:

v The Blessed Sacrament Altar wooden mock up is ready for our visual study purposes.

v Jack updated on the progress of the Church exterior project drawings and necessary approvals process.

v Jack is investigating the issue of our desire to utilize and uncover the now covered gym windows.

v Next Steps:

· BCM’s to complete action items as stated above and as pending from previous meetings.

· The Building Committee and invited guests present today will meet on Tuesday June 12th, at 5pm in the Parish House

· ……………………………………………………..Submitted by KM