St John Chrysostom Capital Campaign

Building Committee

Minutes

Tuesday May 1, 2007 5pm Meeting #3 in Parish House

Conference Room

Present: Fr. Bajorek, Jane Banik, Tom Felton, Ernie Menold, Jack Quindlen, John Bowie and Ken Margolis

v Fr. Bajorek opened the meeting with a prayer.

3A. The minutes from the April 3rd meeting were previously approved on April 17^th by email consensus.

3B. Minutes from meetings 1 and 2 were reviewed to keep fresh those action items still pending completion.

3C. Fr. Bajorek passed out a copy of a letter from the Archdiocese dated April 16, 2007 approving St. John’s Capital Campaign Project, issuing five project numbers covering the complete scope of work planned at St. John’s.

3D. Discussions ensued pertaining to the Archdiocese requirements to approve all work that exceeds $50,000.00 and it was agreed that John Bowie would head up the effort of communications between St. John’s Building Committee and the appropriate offices at the Archdiocese to ensure a smooth approval process of our construction and other required documents as they progress.

3E. We discussed the need to prepare adequate Construction Contracts that will protect the interests of St. John’s and acceptable to both the Archdiocese and future construction companies that St. John’s will engage themselves with. John Bowie will obtain from the Archdiocese their recommended document to begin this process.

3F. The Gym floor proposal from Weyer Floor Service, Inc was discussed and the BC made several changes to the language and will send them to Tom for his preparation of an AIA (American Institute of Architects) contract.

John Brennan (a SJC Parishioner) who has been actively involved with spearheading this project will be asked to meet with Tom Felton and the representative from Weyer at the Gym to go over the order requirements. It was deemed necessary to have the new floor installed this summer if possible.

3G. Tom reviewed the report from the structural engineer for the Church roof and ceiling of which was very favorable and confirmed that St. John’s existing roof/ceiling support system is adequate to accept the new system currently being designed. This news is very positive for St. John’s.

3H. Tom briefly discussed the proposal from the MEP engineer concerning the eventual study of existing and proposed changes to the electrical and mechanical systems and it was decided to hold off until we confirm from within our existing capacity and our exact needs.

3I. We discussed the initial proposal from the acoustics consultant and decided to set up a meeting with them and the lighting consultant with Jane, Tom and Ken present to review our exact needs and better pin point the extent of study we do require.

3J. Jack briefly discussed his recent meeting with the Township and St. John’s hired civil engineer pertaining to the traffic flow and other outdoor planned work. The meeting was viewed as very positive and allowed for a precise set of instructions given to ST. John’s civil engineer to conduct a study for storm water management and to add the suggested drawing changes/additions to expedite the eventual approval process.

3K. We discussed various parishioner comments, concerns, suggestions and questions received to date and the need to stay focused on the communication plan we have in place. Web site posting of minutes, question and answer insert in the bulletin and a direct line of communication between parishioners and the Building Committee. We will address several questions/concerns in the next Sunday bulletin insert.

v Next Steps:

· BCM’s to complete action items as stated above and as pending from previous meetings.

· The Building Committee will meet on Tuesday May 15th, 5pm in the Parish House

· ……………………………………………………..Submitted by KM