St John Chrysostom Capital Campaign

Building Committee

 

Minutes

 

Tuesday March 20, 2007 5pm Meeting #1 in Parish House Conference Room

 

Present: Fr. Bajorek, Jane Banik, Tom Felton, John Bowie, Jack Quindlen,     Ken Margolis

 

v   Fr. Bajorek opened the meeting with a prayer and a brief overview of the Feasibility study.

v   Tom Felton provided a Project Overview that included:

á      1A- A Summary of where we are today.

á      1B- Review of conceptual drawings and project design work completed to date.

 

1C.-Open discussion ensued with a focus on the eventual project bid process, whereas, the committee in close collaboration with the architect will invite contractors to solicit bids on behalf of St. JohnÕs. In an effort to provide the contractors with enough bid information, it was agreed that TomÕs firm would take the drawings to the next level that allows for a design development bid process. This method will eliminate the need for a construction manager at this stage of the project, therefore reducing St. JohnÕs cost by eliminating redundant fees.

 

v        Issues were discussed that include:

 

á      1D-The importance of maintaining a kitchen area in the lower church hall.

á      1E-All of the new parking spots in front of the church will be designated as handicap parking.

á      1F-Further space study is required in the Sacristy with a possible thought to use the Blessed Sacrament Chapel as a Choir room.

á      1G-It was agreed that a doorway through the music room closet is not practical due to its current use and the high level of traffic through the Sacristy during weekend Mass.

á      1H-Existing HVAC and Transformer sizes will be studied and confirmed whether or not they are adequate to handle the project update.

á      1I-Concerns about the amount of space in front of the Altar, once it is moved forward will be studied.

á      1J-Building permit timing was discussed and suggestions offered to minimize the wait.

á      1K-Need to give careful consideration to site drainage issues regarding proposed parking in grassy area in front of School/Convent.  Tom to send Jack a site plan CAD file to review.  Jack to informally discuss drainage issues with Gus Houtman (civil engineer) and report back.

á      1L-Discussion of keeping this project as a single construction package, as much as practical - and not "peeling off" separate contracts any more than necessary. This ensures the greatest level of bidder interest - and more importantly - keeps us from having to coordinate the various efforts.

á      1M-Gym floor sample examined. Fr. Bajorek to informally speak with parishioner Bob Linden, who owns a commercial floor installation company, to seek his opinion of the proposed product. 

á      1N-Discussion begun on proposed construction timetable - consensus that it should take place during the summer - no sacraments, no school, no CCD, and weekly Mass attendance tends to be lighter. However, unsure whether we can secure necessary permits in time for a summer 2008 project. Need also to check on how many weddings are planned for summer 2008 already.  Will summer 2009 cause us the need to augment the target figure, due to inflation eating away at the construction budget?  Important issue - needs careful discussion. 

 

v   Next steps:

 

á      1O-Tom will expand drawings to design development stage.

á      1P-Tom will prepare the first draft of a project time line to be studied and discussed during our next meeting.

á      The Building Committee will meet on Tuesday April 3rd, 5pm in the Parish House

 

 

Submitted by KM