Building Committee

Minutes

Friday February 22, 2008, 3pm Meeting #15 in the Parish House

Present: Building Committee members Fr. Bajorek, Tom Felton, Jack Quindlen, John Bowie, John Brennan, Ernie Menold, Ken Margolis and Rosemary Endres.

v Minutes from the January 29^th meeting were previously approved by email consensus and posted on our Web Site.

15A. KM presented an overview of the three interview meetings with the selected General Contractors being considered for SJC planned renovations. We discussed the company profiles, the interactions with them to date, their site visits to St. John’s and what we could expect from them as far as costs and service based upon our due diligence and knowledge gained to date.

A summary and background information was presented to substantiate the project scope proposals that were prepared for open discussion and eventual consensus.

Each committee member had the opportunity to fully express their opinions, concerns and recommendations of the three options presented and how best to proceed.

15B. After a very lengthy discussion of the project scope, the three options presented along with logistical and financial issues, the committee reached consensus on how best to move forward.

15C. The committee agreed to the following:

· Three ceiling design options will be finalized and become part of our definitive bid specifications, namely; Alternative #1 utilizing our current raised ceiling design with painted beams and external Lantern.

· Alternative # 2 utilizing our current raised ceiling design with painted beams and lay light dome (internal Lantern effect) in lieu of the external Lantern.

· Alternative # 3 utilizing our current raised ceiling design eliminating the painted beams and incorporating a one dimensional raised ceiling with the external Lantern. The goal in all alternatives is to stay within the established budget.

· The three alternatives will incorporate all other assigned costs as illustrated under “Suggested allowances Option One” dated February 21, 2008 with the exception of possibly eliminating the AC in the gym.

· All maintenance items, sound and gym readiness expense for Mass celebration will be handled outside of the General Contractor’s scope as well as the possibility of the Church AC update.

15D. Tom’s firm now has adequate project scope directives to work towards completion of the definitive set of bid documents and committed to a completion date of April 7^th, 2008.

15E. Several initiatives need to take place to maintain the April 7^th date and under separate cover, Tom’s firm will provide this list and their recommendations of proper handling. These items include such things, (but not limited to):

· Meetings with DeCoustic and alternate ceiling manufactures.

· Further investigation to accommodate handicap access into the Church lower level.

· Defining the scope of work listed under maintenance and bathrooms only to the extent that it could be carried out simultaneously to the planned renovations.

· Arranging site visits to selected GC reference facilities.

· Finalizing the lighting and sound plans.

· Finalizing phase one of the site work planned and incorporating the widening of our exiting access road as per concept drawing reviewed.

· Maintaining project timeline as per document submitted on this date.

15F. It was agreed that the timeline Tom’s firm presented is aggressive, but viable and plans towards the anticipated closing of the Church this summer will be developed.

15G. It was reconfirmed that all planned renovations will be budgeted for maximum accomplishment while maintaining the established budget without the necessity of a Parish loan.

v Next Steps:

· BCM’s will assist Tom’s firm as required to ensure the established timeline can be met.

· Tom’s firm will prepare definitive bid specifications.

· Alternatives will be studied to allow handicap access to the lower level.

· The Building Committee members will meet in task groups as required.

· ……………………………………………………..Submitted by KM